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Import Exchange rule for Calendar-Only Account to Leave Only Calendar Items in your Inbox

Selecting the Central Exchange for Calendar Only option as your email and calendaring option from eID will forward all messages delivered to your Exchange mailbox to the e-mail address you specified to receive your First.Last@ColoState.EDU e-mail. This allows you to perform email functions using your organization's email systems while utilizing Central Exchange services for calendaring. In order to create and respond to Exchange Calendar requests, you will need to use the web interface (Outlook Web Access or OWA) for Exchange at https://mail.colostate.edu. To configure your Exchange account so that only Calendar-related items remain in your Exchange mailbox, use the process below to upload a rule to the Exchange server.

Note for Calendar Only Users with Exchange Voice Mail: If you have a Calendar Only Exchange account and have ordered voice mail, please use the steps at Import Exchange rule for Calendar-Only Account to Leave Calendar and Voice Mail Items in your Inbox if you would want both calendar and voice mail items to remain in your Exchange inbox. If you use the rule documented below, only calendar items will remain in your inbox while e-mail messages with voice mail attachments will be forwarded to your specified e-mail address and automatically deleted, which prevents you from having access to your voice mail over the phone.

Steps Using Outlook 2010

  1. Download the rules file.
  2. Unzip this file to a location on your hard disk. The file is called outlook_calendar_only_rules.rwz
  3. Open Outlook and configure it to connect to your mailbox - your IT department may have a computer with Outlook installed specifically for this process.
  4. Once Outlook is connected to your mailbox, click on the "Rules" option in the Outlook ribbon and select "Manage Rules & Alerts..." option.
  5. Next, click on the "Options" button from the "Rules and Alerts" window.
  6. Click on the "Import Rules" button and navigate to the location where you saved the rules file.
  7. Once the rule has been imported, click "OK" to close the Rules and Alerts configuration box.
  8. You have now configured your Exchange mailbox to keep only meeting-related messages in your inbox.