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Adding or Removing an Out of Office Reply

The steps given below use Outlook Web Access to configure Out of Office settings. Out of Office settings can also be modified from Outlook using the Out of Office Assistant, which is available by accessing the "Tools" menu in Outlook and selecting the "Out of Office Assistant..." option.

Setting Up an Out Of Office Reply Using Outlook Web Access (OWA)

  1. Log on to Office Outlook Web Access at https://mail.colostate.edu using your eName and ePassword
  2. Click the "Options" link in the top right corner
  3. Click the "Out of Office Assistant" link on the left
  4. Click the Send Out of Office auto-replies radio button
  5. (Optional): You can specify the start and end dates for when you will be out of the office. If you do not specify a time, the out of office message will start as soon as you click save.
  6. Enter a message to be automatically sent to users within your organization (in this case, to CSU users).
  7. If you would also like to send an auto reply to users outside of the organization, mark the Send Out of Office auto-replies to External Senders checkbox. Choose the appropriate option to send replies only to senders on your Contacts list or to anyone outside of the organization. If you do not know what to choose, it's recommended that you select the "...to anyone outside my organization" option.
  8. Enter the text to be included in the reply message to senders outside of the organization.
  9. Click Save in the upper left corner to save your settings.

* Note that the Out of Office Reply settings you make in Outlook Web Access are also reflected in the client version of Outlook when you login to your account.

Turning Off Your Out Of Office Reply Using Outlook Web Access (OWA)

  1. Log on to Office Outlook Web Access at https://mail.colostate.edu using your eName and ePassword
  2. Click the Options link in the top right corner
  3. Click the Out of Office Assistant link on the left
  4. Click the Do not send Out of Office auto-replies radio button
  5. Click Save in the upper left corner to save your settings

* Note that the Out of Office Reply settings you make in Outlook Web Access are also reflected in the client version of Outlook when you login to your account.