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Out of Office Reply

Setting Up Out Of Office Reply Using Outlook 2003

  1. Open Outlook
  2. On the Tools menu, click Out of Office Assistant. If you don't see the Out of Office Assistant choice in the Tools menu, the most likely cause is that you're not in the "Mail" view of Outlook. In the navigation pane, click the item labeled "Mailbox – your name" or inbox to access the mail view and try again.
  3. Click the I am currently Out of the Office radio button
  4. In the AutoReply only once to each sender with the following text box, type the message that you want to send to others while you are out.
  5. Click OK.

* Note that the Out of Office Reply settings you make in Outlook are also reflected in Outlook Web Access when you access your account.

Turning Off Your Out Of Office Reply Using Outlook 2003

  1. Open Outlook
  2. On the Tools menu, click Out of Office Assistant. If you don't see the Out of Office Assistant choice in the Tools menu, the most likely cause is that you're not in the "Mail" view of Outlook. In the navigation pain, click the item labeled "Mailbox – your name" or inbox to access the mail view and try again.
  3. Click the I am currently In the Office radio button
  4. Click OK

* Note that the Out of Office Reply settings you make in Outlook are also reflected in Outlook Web Access when you access your account.

Setting Up an Out Of Office Reply Using Outlook Web Access (OWA)

  1. Log on to Office Outlook Web Access at https://mail.colostate.edu using your eName and ePassword
  2. Click the Options link in the top right corner
  3. Click the Out of Office Assistant link on the left
  4. Click the Send Out of Office auto-replies radio button
  5. (Optional): You can specify the start and end dates for when you will be out of the office. If you do not specify a time, the out of office message will start as soon as you click save.
  6. Enter a message to be automatically sent to users within your organization (in this case, to CSU users).
  7. If you would also like to send an auto reply to users outside of the organization, mark the Send Out of Office auto-replies to External Senders checkbox. Choose the appropriate option to send replies only to senders on your Contacts list or to anyone outside of the organization. If you do not know what to choose, it's recommended that you select the "...to anyone outside my organization" option.
  8. Enter the text to be included in the reply message to senders outside of the organization.
  9. Click Save in the upper left corner to save your settings.

* Note that the Out of Office Reply settings you make in Outlook Web Access are also reflected in the client version of Outlook when you login to your account.

Turning Off Your Out Of Office Reply Using Outlook Web Access (OWA)

  1. Log on to Office Outlook Web Access at https://mail.colostate.edu using your eName and ePassword
  2. Click the Options link in the top right corner
  3. Click the Out of Office Assistant link on the left
  4. Click the Do not send Out of Office auto-replies radio button
  5. Click Save in the upper left corner to save your settings

* Note that the Out of Office Reply settings you make in Outlook Web Access are also reflected in the client version of Outlook when you login to your account.