Naming Conventions
All resources will follow the same basic naming convention for the sake of consistency and will follow the following format:
[Unit Prefix/Acronym] [Description]
Unit Prefix/Acronym: defined by the resource coordinator one time and subsequently used as the prefix when requesting rooms, resources, distribution lists, etc., for the unit. In some instances, a resource coordinator will have access to multiple prefixes. (e.g. a DoIT resource coordinator might also be requesting rooms or distribution lists for RAMTech and would likewise have two options for prefixes when requesting resources,)
Description: resource coordinators will be responsible for maintaining naming consistency for the resources assigned to a particular unit. While not required, it is recommended that resource coordinators consider a naming scheme that will group resource "types" (equipment, rooms, distribution lists, etc.) together to accommodate the searching process coupled with a concise but descriptive name for the resource. In the example below, the departments prefix is "DoIT" and the descriptive names or distribution lists begin with "DL:", the descriptive names of equipment begins with "EQ:", and the descriptive names of rooms begin with "RM:".
- DoIT DL: DoIT Management
- DoIT DL: DoIT Networking Staff
- DoIT DL: Administrative Staff
- DoIT EQ: Trey's Snowmobile
- DoIT EQ: Oculus VR Headset
- DoIT RM: Conference Room - USC South 610
All resources, regardless of type, are associated with a mailbox in the Exchange system. Resource coordinators can modify mailbox permissions and membership for all resources within their organizational unit.
