Resource Management with RC Tools
Organization
Resources are created and managed by functional units -- each unit (e.g., college, department, team) can have a set of coordinators to share this work. For consistency, these objects are also organized by unit, and their names begin with the unit's own prefix or prefixes. This is all done at this site, RC Tools.
If you are looking to have a resource created, first check if your area already has a presence here by viewing the full list of resource departments. If it does, work with the contact listed to create the resource(s) you need.
If your area doesn't have a presence here, identify a person who will act as the primary resource coordinator for your department, and have them request a new Resource Department. This person can then add other co-coordinators and designate a prefix or several, and then they can start creating objects.
More about prefixes and resource naming conventions.
Resource Types that can be created by RC Tools coordinators
These are available to Resource Coordinators in RC Tools - log in on the left where it says "Res Coordinator Tools."
- SharePoint Sites
- Teams in Microsoft Teams
- Exchange Resources
- Equipment like Projectors, Vehicles
- Rooms
- Distribution Lists
- Shared Mailboxes
- PowerBI Workspaces
- Office365 Groups
- AzureAD Groups
- Bookings instances (and license users for Bookings - free)
Resource Coordinators
One or more Resource Coordinators are identified for each of the Resource Departments, which represent CSU functional units and departments. Resource Coordinators can define shared resources specific to the unit's needs. Coordinators have the ability to request and use a specific set of prefixes when creating Exchange resources for the unit. Resource coordinators will use the Resource Coordinator Tools to manage Exchange resources.
