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Resource Coordinators: Manage the membership of a Distribution List or Permissions Group

In order to edit the membership of a Distribution List or Permissions Group (Permissions Groups are distribution lists that are used to control access to a Shared Mailboxes), you must be a member of the Resource Coordinators group for the department that owns the resource.

Adding Members to a Distribution List/Permissions Group

  1. From within Outlook open the Global Address List (GAL).
    Open Global Address List
  2. Find the distribution list to manage. Double-click the list or highlight the list and select File followed by Properties to open the properties window for the group.
  3. Click Modify Members.
    Modify Members
  4. To add members to the list, click Add.
  5. Find the user or other distribution list in the GAL and click Add ->. You may add multiple entries by repeating this process without having to close the window.
  6. Click OK when you are done identifying users and other distribution lists to be added to the list.
  7. Click OK again on the Distribution List Membership dialog to complete the add.
  8. Close the properties window by clicking OK.

Removing Members from a Distribution List/Permissions Group

  1. From within Outlook open the Global Address List (GAL).
    Open Global Address List
  2. Find the distribution list to manage. Open the properties window for the distribution list by double-clicking the list or by highlighting the list and selecting File followed by Properties.
  3. Click Modify Members.
    Modify Members
  4. To remove members from the list, highlight the member to be removed and click Remove.
    Modify Members
  5. Click OK to complete the action
  6. Close the properties window by clicking OK.