Sharing your calendar or opening another user's shared calendar
In some instances you may want to share your calendar so that one or more people can view or edit your calendar directly from Outlook using the "Open a Shared Calendar..." link that appears in the calendar navigation of Outook. Permissions can be configured to allow other users to directly edit calendar items or to have "read only" access to your calendar.
Share a user's calendar:
- Login to Outlook as the user who wants to share their calendar.
- Click the "Calendar" navigation item in Outlook.
- Under the "My Calendars" section, right-click on "Calendar" and select "Sharing...".
- Click Add.
- Add the users and/or distribution lists to whom you'd like to grant access to your calendar.
- With the user or distribution list highlighted on the "Calendar Properties" window, grant the appropriate "Permission Level".
- Click OK.
Open another user's shared calendar:
- Login to Outlook as a user who was granted permissions to view another person's calendar.
- Click the "Calendar" navigation item in Outlook.
- Click "Open a Shared Calendar..."
- Select the user who shared their calendar to you from the GAL by clicking "Name...", selecting the user in the GAL, and clicking OK.
- Check the checkbox next to the calendar as it appears under the "Other Calendars" section.
