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Audio Conferencing for Microsoft Teams

CSU rolled out new licensing for Office 365 in July 2020 that provides Audio Conferencing for Teams. With Audio Conferencing, new Teams meetings you schedule will include a dial in number that invitees can use to join the meeting. Please refer to the info below for more details.

The Welcome Email

When Audio Conferencing is made available for your account, you will receive an email similar to what's shown below. Note: The PIN included in the email is only needed if you are joining a meeting as the organizer using the dialin in method - attendees will not need the PIN. Also, if an organizer joins the meeting using a Teams client (recommended), the PIN will not be needed.

Welcome to Audio Conferencing


Schedule a Teams Meeting with a Dial-In Option for Participants

  1. From Outlook, open the Calendar view, and click the "New Teams Meeting" button on the toolbar ribbon.
  2. Set the date/time, add attendees, and configure necessary options for your meeting.
  3. Click "Send" to initiate the calendar invite.
  4. Invitees will receive an e-mail invitation containing a link to join the meeting using Microsoft Teams or by dialing a provided phone number and conference ID (shown below).

Dial In Option Presented


Set Microsoft Conferencing PIN (Meeting Organizer Only)

If the meeting organizer is planning to use the dial-in number, the organizer will need to enter a PIN in order to allow participants to join. If the meeting organizer is joining the meeting using a Teams app (desktop, web, or mobile), no PIN is required. Steps below detail howto reset the PIN if needed.

  1. Create a new Teams Meeting or open any existing Teams Meeting on your calendar that you organized (ex: A Teams meeting previously created using the steps above).
  2. Locate the “Reset PIN” link in the details of the meeting and click the link - you may need to hold the "Ctrl" key while clicking the link.
  3. Log in to Office 365 with your eID in the format of ename@colostate.edu
  4. On the resulting web page, click the Reset PIN button, and note the PIN number assigned to you.
  5. Once you have documented your assigned PIN, you can close the web browser

Joining a Teams Meeting using the dial-in Option

It is encouraged that meeting participants (including the meeting organizer) connect to a Teams meeting using the Teams app. A meeting organizer may optionally choose to dial into the meeting using the steps below.

  1. From an on-campus phone, cell phone or other phone line, dial the conference call number listed in the meeting details - the dial-in number is a long distance number for Fort Collins users.
  2. When prompted, enter the conference call ID number listed in the meeting details, followed by the # key.
  3. (Meeting Organizer Only) When asked if you are the meeting organizer, press the * key.
  4. (Meeting Organizer Only) When prompted to enter your PIN number, enter the PIN followed by the # key. Note: this is not the same as the PIN number required to access your voice mail. Please refer to "Set Microsoft Conferencing PIN (Meeting Organizer Only)" instructions for resetting your PIN if needed.
  5. When prompted to record your name, do so followed by pressing the # key.
  6. At this point, you will be placed into the conference call.