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Schedule a Meeting with a Room or Equipment Resource from the Office 365 Portal

When using Outlook Web App (OWA) from the Office 365 Portal, OWA only displays 100 rooms when clicking the "Add Room" button. The process below outlines the steps users can take to reserve a room for a meeting when scheduling the meeting from the portal.

Instructions

  1. Using a web browser, go to https://portal.office.com
  2. Log in to the portal using your Office 365 username in the format of ename@colostate.edu along with your eID password.
  3. On the landing page, click the "Calendar" tile.
  4. From the Calendar view, click "New" option on the top menu to open a new meeting invite.
  5. Enter the title and set the time for the meeting.
  6. To add a location for the meeting, do not use the "Add a location" field or "Add Room" button. Instead, enter the room's e-mail address or display name (or as much of it as you know) in the "Add People" text box as shown below. Optionally, you can click the "Scheduling assistant" link and use the "Add attendees" option to add a room to the meeting.

    Office portal logon screen

  7. Once the room and all attendees have been added, schedule the meeting by clicking "Send".